Privacy Policy | Upforce

Introduction

Upforce B.V. attaches great importance to careful and safe handling of privacy-sensitive information of its website visitors, candidates, employees and self-employed persons. Upforce B.V. has therefore created this privacy statement. Upforce B.V. processes and safeguards the personal information entrusted to it with the utmost care. With this privacy statement, Upforce B.V. Explains how it will process your personal data in accordance with the General Data Protection Regulation (GDPR).

Who we are

Upforce B.V.’s registered head office is at Laurens Janszoon Costerstraat 30.

Upforce B.V. finds placements for flexi employees on the basis of temporary employment, secondment or recruitment and selection.

Upforce B.V. is the data controller in the meaning of the GDPR and therefore has control over the processing of the personal data and determines the purpose and means for the processing.

Upforce B.V. sometimes engages other companies to perform services on its behalf. Upforce B.V. remains responsible for the processing of your personal data in these situations. Upforce B.V. enters contractual agreements with such companies about the processing of your personal data, so that your privacy is guaranteed.

When do we collect your personal data?

We are permitted to store and process your data in the following cases:

If the processing is necessary for the performance of a contract to which you are a party;
If processing is necessary to comply with a legal obligation imposed on Upforce B.V.;
If the processing is necessary to protect your or someone else’s vital interests;
If the processing is necessary for the performance of a task in the public interest or a task in the exercise of public authority vested in Upforce B.V. is instructed;
If the processing is necessary for the protection of the legitimate interests of Upforce B.V. or of a third party, except where your interests or the fundamental rights and freedoms which require the protection of your personal data outweigh those interests.
If you use Upforce B.V. has given permission for the processing of your personal data for one or more specific purposes.

Why do we collect your personal data

Your personal data is used to optimally provide the HR services to you, including temporary employment, secondment, recruitment & selection.

Upforce B.V. uses your data for the following purposes:

Matching supply and demand on the labour market.
Register hours worked and process them in our payroll system.
Assessment of your suitability and availability in connection with placement for permanent or temporary work or an assignment, whereby test results can also be used.
Approaching you for the purposes of commercial offers, newsletters and promotional campaigns that may be of interest to you, but only if you have registered for this.
For entering into and maintain an employee or personnel/intermediary relationship with you and to carry out the relevant administration for this.
In fulfilment of our reintegration obligations and to comply with (the objective imposed by the authorities) to help persons with less direct contact to the labour market find work.
In order to register an agreement with the client and to maintain and comply with said agreement with the client.
In order to process data for the benefit of our clients in the context of a pre-employment screening.
For the purposes of confirming compliance with legislation and regulations, with regard to being allowed to work in the Netherlands and applying for a Certificate of Good Conduct (“VOG”).
In order to promote your personal development and employability, including training, education and testing.
For quality purposes such as certification.
Applications for subsidies, premium discounts, etc.
If we have entered into an employee or personnel/intermediary relationship with you, for compliance with laws and regulations, including but not limited to identification, employment legislation, tax and social security legislation, combating fraud and national and international sanctions legislation.

What personal data do we collect from you?

Upforce B.V. can, if you are a job seeker, candidate, seconded, (temporary) employee and/or a business partner of Upforce B.V., process the personal data below. You are responsible for ensuring that the personal information you provide is correct and up to date.

Job seeker or candidate
Name and address details, e-mail address, telephone number
Birth details, age, gender
Curriculum vitae (CV), details of education, internships and work experience
Information about training and education and/or tests that you have followed or done yourself or through us
Availability data
Other information that is (or may be) important in the context of assessing the suitability of the candidate, for example references and testimonials and information regarding work experience
On a voluntary basis other content with which you introduce yourself (video, photo)
Other than the data mentioned above, the processing of which is required pursuant to or necessary for the purposes of the application of the law.
Seconded, (temporary) employee

If you work for Upforce B.V. whether its clients can start working/works/has worked, Upforce B.V. process the following data:

Name and address details, e-mail address, telephone number, bank and/or giro account number
Birth details, age, gender
Curriculum vitae (CV), details of education, internships and work experience
Information about training and education and/or tests that you have followed or done yourself or through us
Information about availability and leave
Nationality, citizen service number (“BSN”) & proof of identity (copy of proof of identity), any work permit
Data in the context of a pre-employment screening
Data concerning the nature and content of previous job placements, as well as their termination
Other data related to the personnel, salary and absence registration
Other than the data mentioned above, the processing of which is required pursuant to or necessary for the purposes of the application of the law
Information regarding health insurance.
Information regarding housing.
Third parties
The exchange of personal data to third parties will only take place if it is strictly necessary for the execution of the agreement and if it is required by law.

Upforce B.V. does not exchange data to countries outside the EEA.

Your rights

We value that you can easily exercise your rights with regard to the processing of your personal data. If you wish to make use of one of the rights you are entitled to and listed below, you can contact us as described below.

View and/or change data

You can request us at any time via e-mail address info@upforce.com or by letter Laurens Janszoon Costerstraat 30, 5916PS to indicate which (categories of) data we process from you, for what purposes this happens, from which source the data comes and what retention periods are used by us.

In addition, you can contact us at any time to supplement, correct or delete your data. In the unlikely event that we have provided incorrect personal data about you, we will rectify this.

When we have changed your personal information, we will notify you.

Restrictions on processing of your data

If you do not agree with the content of the data we store about you, you can submit a request to temporarily limit the processing of your data. We will then wait with the distribution of your data until, in your opinion, it is in order again. You can submit a request for a processing restriction at any time via e-mail address info@upforce.com or by letter Laurens Janszoon Costerstraat 30.

When we restrict processing of your personal data, we will notify you.

Right to data portability

You can request the personal data that we hold about you in a structured, common and (machine-readable) form via e-mail address info@upforce.com. You are completely free to transfer this information to third parties.

Right to be forgotten

If you no longer wish to use our services, you can request the removal of all your personal data. You can request us at any time via e-mail address info@upforce.com or by letter Laurens Janszoon Costerstraat 30 to delete all your data.

You can also withdraw any consent you have given to process your data at any time.

Procedure, response time and costs

We try to handle your requests as mentioned in this section as quickly as possible, but at the latest within one month. We are required to verify your identity before fulfilling your requests. In principle, your requests will be handled electronically, unless this is not possible or you request otherwise.

Other than the data mentioned above, the processing of which is required pursuant to or necessary for the purposes of the application of the law.

We do not normally charge you any costs for processing your aforementioned requests, unless your requests are excessive, manifestly unfounded or if you request additional copies under the right of access.

Data protection officer

Upforce B.V. has appointed a data protection officer who supervises the application of and compliance with the privacy rules within the organization. The contact details of the data protection officer are: Karin Schreurs, info@upforce.com.

Security

Upforce B.V. makes every effort to optimally protect your personal data against unauthorised use. We do this by means of physical, administrative, organisational and technical measures. For example: only authorised persons have access to the data. If and insofar as data is provided to data processors who provide services or carry out assignments on its behalf, Upforce B.V. agreed with them that they shall also optimally protect the personal data.

Retention period

Upforce B.V. does not store personal data longer than is necessary for the purpose of the processing and in accordance with the statutory retention periods.

Technical information

When you visit our website, the website automatically collects information about the (devices of) our visitors. This concerns, for example, information with which device the website is visited, the IP address of your device, the IP address of your internet service provider, the operating system you use, the date and time of your visit, the internet address of the website. from which you linked directly, the pages you visited and the information you viewed on the website, the geo location where you are located and the material you upload to and download from the website. We use this technical information to manage the website and to improve the quality and effectiveness of our website.

Cookies

Upforce B.V. uses cookies and web statistics. This enables us to see how visitors use our website. This allows us to better adapt our website to the user preferences of our visitors. Cookies are small pieces of information that are stored on your computer. On a subsequent visit to our website, these small pieces of information are recognised, which makes your visit easier.

Questions, comments, complaints or (suspected) data breach

If you have any questions, comments or complaints about the protection of your personal data by Upforce B.V., you can contact us in writing or by e-mail at info@upforce.com or by letter Laurens Janszoon Costerstraat 30, 5916 PS Venlo.

If you do not agree with the use by Upforce B.V. of your personal data, you can also submit a complaint to the Netherlands Data Protection Authority, Bezuidenhoutseweg 30 2594 AV The Hague.